Group Compliance

Group Compliance Declaration

The Group Compliance Declaration states TIS INTEC Group's basic policy on compliance with regard to the Group's common organizational activities.

The Group Compliance Declaration

We, TIS INTEC Group constituent members as a good member of society, place the highest priority on compliance in any situation based on the respect for social norms, ethics and the culture, and strive to go beyond social norms and the expectations of society.

President
Yasushi Okamoto

Group Compliance Structure

TIS established TIS INTEC Group Internal Control Committee to ensure appropriate compliance throughout TIS INTEC Group and to guide TIS INTEC Group in activities to further improve compliance practices.
In addition to internal helplines at each company under TIS INTEC Group umbrella, TIS maintains an open channel for use by TIS INTEC Group as a whole. TIS strives to prevent, detect, and correct misconduct as early as possible. The company is addressing various internal issues in an effort to strengthen compliance management.

chart of Group Compliance Structure

Helpline

TIS maintains a helpline available to all directors and employees, including contract staff and temporary staff, as well as retired employees in addition to employees at providers, such as businesses with contracts to supply products or services to TIS. This helpline (External helpline, Internal helpline) can be accessed by email or telephone and meetings can also be arranged get advice or report an issue in the event actions within the Company are thought to violate laws, internal rules or social standards or the potential for such misconduct becomes known. 
Every effort is made to ensure the privacy of helpline users. In addition, no one who asks for advice or makes a report to the helpline shall suffer any disadvantage in a professional sense.
Lawyers with expertise specific to the issue raised or staff at the helpline desk will respond to requests for advice and, when necessary, management will be informed of situations, with the consent of the helpline user, to expedition a solution to the issue.

*1 Group Internal Control Committee members include TIS full-time directors/full-time Audit & Supervisory Board members, presidents of key operating subsidiaries, and others.
*2 Director responsible for compliance management: Division Manager of Corporate Management SBU

1. Number and content of helpline calls
Number of helpline calls

Content of helpline calls

  • Harassment-related
  • Work records-related, etc.

*In every case, helpline staff worked with the relevant department to implement corrective actions and prevent recurrence, and reported actions as necessary to the helpline user.

2. Creating a comfortable and productive work environment for everyone
Preventing inappropriate behavior in the workplace helps to create and maintain a comfortable and productive work environment for everyone.
We will continue to find ways to make it easy to use the helplines as a safety net for those who have compliance-related concerns and find it hard to approach their supervisor for guidance.

Whistleblower System

In January 2020, TIS obtained whistleblower system certification under the Whistleblowing Compliance Management System (WCMS).  
WCMS is a system through which Japanese companies evaluate their own whistleblowing programs and apply to have them registered. Each program undergoes a review by the designated registration organization—Japan Institute of Business Law—to determine if it meets certification standards. If the application is approved, the submitting company is registered and is granted the right to use the WCMS mark, which indicates that the business has in place an excellent management system to underpin compliance.

WCMS

WCMS mark

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Update : October 3, 2022, 16:51